Items
No. |
Item |
55. |
Minutes PDF 82 KB
To approve as a correct record the Minutes of the meeting
held on 17th January 2017
Minutes:
The Minutes of the last meeting held on the 17th January
2018 were agreed as a correct record and signed by the
Chair.
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56. |
Additional Items of Business and Order of the Agenda
To determine whether there are
any additional items of business which, by reason of special
circumstances, the Chair decides should be considered at the
meeting as a matter of urgency.
Minutes:
Purpose To note
the Executive Portfolios amended by the Leader on 29th
January 2018, as Item 6a.
To approve a revised Organisation Review
Report, including Appendix 4, to replace Item 24 as Item
24a.
Reason For
Decision To meet
constitutional requirements for reporting of changes to the
Executive Portfolios by the Leader.
To approve a revised Organisation Review report
including Appendix 4.
Decision In accordance with
the provisions of Section 100 (B)(4) (b) of the Local Government
Act 1972 the Chair decided that the item regarding Executive Portfolios should be taken as
item 6a, and that a revised Organisation
Review report including Appendix 4 should be taken as Item 24a on
the agenda, in view of the special circumstances
outlined.
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57. |
Declaration of Interest
In accordance with the
Regulations, Members are required to declare any personal or
personal and prejudicial interests they may have and the nature of
those interests in respect of items on this agenda and/or indicate
if S106 of the Local Government Finance Act 1992 applies to
them.
Minutes:
Councillor Sue Graham declared an Other Interest
(Prejudicial) in Item 20 on the Agenda relating to the Prairie
Development.
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58. |
Executive Portfolios PDF 108 KB
To note the updated Executive Portfolios which were amended
by the Leader on 29th January 2017 following the recent
resignation of Cllr Mohammed Ishtiaq from the Executive.
Minutes:
Purpose
|
To note that the updated Executive Portfolios
were amended by the Leader on
29th January 2018 following the recent resignation of
Cllr Mohammed Ishtiaq from the Executive.
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Reason for Decision
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To comply with the Council’s
constitutional requirements.
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Decision
|
That the updated Executive Portfolios
which were amended by the Leader on 29th January 2018,
following the recent resignation of Cllr Mohammed Ishtiaq from the
Executive, be noted.
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59. |
Revenue Budget Monitoring Q3 2017-18 PDF 111 KB
To consider a report on Revenue Budget Monitoring Q3
2017-18 (report enclosed)
Additional documents:
Minutes:
Purpose
|
To report the forecast outturn position for
the year as at 31 March 2018 based upon actual spending and income
to 31 December 2017.
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Reason for Decision
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To give consideration to the level of revenue
spending and income in 2017/18 as part of the effective governance
of the Council and to ensure that appropriate management action is
taken to ensure a balanced financial position.
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Decision
|
(1)
That the projected revenue
budget forecast underspend of £98k (see the overview table in
paragraph 6) be noted;
(2)
That Full Council be
recommended to approve;
(a)
The latest revised budget of
£14.596m as shown in Appendix 1;
(b)
The net transfers to earmarked
reserves of £427k as shown in Appendix 4; and
(c )
The carry forward of forecast unspent budgets as requested by Heads
of Service in Appendix 5. These amounts totalling £216k to be
transferred into the transformation reserve and transferred back
out to create additional revenue budgets in 2018/19 or when
required.
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60. |
Medium Term Financial Strategy 2018-19 to 2021-22 Incorporating the Reserves Strategy PDF 93 KB
To consider a report on the Medium Term Financial Strategy
2018-19 to 2021-22 Incorporating the
Reserves Strategy (report enclosed)
Additional documents:
Minutes:
Purpose
|
To consider the longer term financial outlook
within the context of a Medium-Term Financial Strategy covering the
financial years 2019/20 to 2021/22, highlighting uncertainties,
underlying risks and make recommendations to Council. The MediumTerm
Financial Strategy should be read in conjunction with the revenue
budget 2018/19 and the associated statutory report of the Chief
Finance Officer.
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Reason for Decision
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Professional accounting practice recommends
that a medium term financial strategy is in place to ensure that
resources are aligned to strategic intent and business
objectives. It also provides a firm and
robust basis on which to prepare the annual budget. Given the current financial climate, the need for
consideration of the medium term financial position is pertinent to
ensuring sustainable service delivery and for the Council to remain
viable as a going concern
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Decision
|
That Full Council be
recommended the following;
(1)
Approval of the latest
Medium-Term Financial Strategy;
(2)
Approval of the Reserves
Strategy, as appended to the Medium-Term Financial Strategy;
and
(3)
Note that a refreshed document will be provided
regularly when required as an aid to monitoring the continued
delivery of an annually balanced budget.
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61. |
Revenue Budget 2018-19 PDF 131 KB
To consider a report on the Revenue Budget 2018-19 (report
enclosed)
Additional documents:
Minutes:
Purpose
|
To consider the estimates of revenue income
and expenditure for 2018/19 and to make recommendations to Full
Council about next year’s Revenue Budge
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Reason for Decision
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To fulfil the Council’s statutory
obligation to calculate its Council Tax requirement as set out in
Section 31A of the Local Government Act 1992 (as amended by section
74 of the Localism Act 2011).
To set a balanced budget for the financial
year 2018/19 that ensures the viability of the Council and aligns
resources to the Council’s strategic priorities.
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Decision
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That Full Council be
recommended to:
(1)
Endorse the approach that has been adopted in
developing budget proposals that reflect the Council’s
Strategic Objectives for 2018/19;
(2)
Approve the proposals contained
in this report;
(3)
Set
a Council Tax Requirement of £6,738,897 for the financial
year 2018/19;
(4)
Set
a Net Budget Requirement of £15,089,625 for
2018/19;
(5)
Receive and consider the statutory report issued by
the Head of Finance under the Local Government Act,
2003;
(6)
Authorise the Chief Operating Officer/Heads of
Service to progress action plans to deliver the 2018/19
budget;and
(7)
Approve a Council Tax (Band D) figure of
£291.50 for this Council for the year commencing 1st April
2018 and adopt the statutory resolution to set the full Council Tax
for the year. This is equivalent to a 2.99% Council tax
increase.
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62. |
Treasury Management Strategy 2018-19 and 2018-21 Prudential and Treasury Indicators PDF 120 KB
To consider a report on the Treasury Management Strategy
2018-19 and 2018-21 Prudential and Treasury Indicators (report
enclosed)
Additional documents:
Minutes:
Purpose
|
To comply with the amended Chartered Institute
of Public Finance and Accountancy’s (CIPFA) Code of Practice
on Treasury Management 2011.
To outline a treasury management strategy
statement for the financial year 2018/19.
To set out prudential indicators for the
financial years 2018/21 in line with the CIPFA’s Prudential
Code 2013.
To seek approval for the Council’s
Minimum Revenue Provision (MRP) Policy Statement for the financial
year 2018/19 in accordance with Government regulations
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Reason for Decision
|
To provide the proper basis required by
current Government regulations and guidance to make charges for
debt repayment (MRP) to the Council’s revenue
account.
To fulfil statutory and regulatory
requirements and to provide a clear framework for local authority
capital finance and treasury management.
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Decision
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That Full Council be
recommended approval of ;
(1)
The treasury management
strategy statement for 2018/19 as set out in Appendix 1;
(2)
The prudential and treasury
indicators for 2018/19 to 2020/21 per Appendix 2 including the
authorised limit for external debt of £33.817m in
2018/19;
(3)
The
list of Counterparties for Deposits outlined within Appendix 3;
and
(4)
The
Council’s MRP Statement for 2018/19 as set out in Appendix 4
of this report.
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63. |
Capital Budget Monitoring Q3 2017-18 PDF 106 KB
To consider a report on Capital Budget Monitoring Q3
2017-18 (report enclosed)
Additional documents:
Minutes:
Purpose
|
To provide Members with an update on capital
expenditure and resources position along with highlighting any
variances.
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Reason for Decision
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To effectively manage the 2017/18 capital
programme.
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Decision
|
(1)
That Full Council be
recommended approval of the net budget changes totalling a
reduction of £3,930,713 giving a revised capital budget for
2017/18 totalling £11,417,995 as detailed in Appendix
1;
(2)
That Full Council be recommended approval of the
proposed financing of the revised capital budget
totalling£11,417,995 as shown in Appendix 2; and
(3)
That the latest estimated year
end position on capital receipts and contributions showing an
assumed balance of £3,088,221 at 31st March 2018, in Appendix
3, be noted.
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64. |
Capital Budget 2018-19 and Capital Investment Programme 2018-21 PDF 104 KB
To consider a report on Capital Budget 2018-19 and Capital
Investment Programme 2018-21 (report enclosed)
Additional documents:
Minutes:
Purpose
|
To recommend approval of the capital budget
for 2018/19
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Reason for Decision
|
To establish a capital budget that reflects
the Council’s overall priorities and provides a framework for
capital spending to be undertaken during 2018/1
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Decision
|
(1)
That Full Council be
recommended to;
(a)
Approve the 2018/19 Capital
Budget, totalling £10,140,512, as set out in Appendix
1;
(b)
Note the 2018-21 Capital
Investment Programme as also set out in Appendix 1;
(c )
Note the estimated position on capital
resources as set out in Appendix 2;
(d)
Discuss the Priority of
Schemes/Resources within the 2018-21 Capital Investment
Programme;
(2)
That subject to 1(a) above the release of capital
scheme budgets be approved including slippage from 2017/18, subject
to compliance with the Financial Procedure Rules and that there
will be full compliance with Standing Orders for Contracts;
and
(3)
That David Donlan, Accountancy
Division Manager in Finance, be thanked for the work he has done
for the Council.
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65. |
Strategic Plan 2018-21 PDF 97 KB
To consider a report on the Strategic Plan 2018-21 (report
enclosed)
Additional documents:
Minutes:
Purpose
|
To seek Executive endorsement of the Strategic
Plan (Appendix 1).
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Reason for Decision
|
The Strategic Plan sets out a clear vision for
the future at a time of challenging budget decisions: one that is
evidence based, shared by all Units of the Council, and is in tune
with the aspirations of local people.
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Decision
|
That the Strategic Plan be recommended to
Full Council, subject to the references in Appendix 1 to the
Executive Member for Community Services and the Executive Member
for Leisure and Culture being amended to the Executive Member for
Community and Leisure Services.
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66. |
Empty Homes Programme PDF 118 KB
To consider a report on the Empty Homes Programme (report
enclosed)
Minutes:
Purpose
|
To invite Members to consider the option of
adding additional resources to the empty homes programme to increase project outputs.
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Reason for Decision
|
To introduce additional resources into the
empty homes programme to increase
project outputs.
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Decision
|
That the appointment of an Empty Homes
Project Assistant be approved.
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67. |
Housing Needs Officer PDF 110 KB
To consider a report on a Housing Needs Officer (report
enclosed)
Minutes:
Purpose
|
To consider the introduction of an extra
officer in the Housing Needs Team to respond to the implementation
of the Homeless Reduction Act 2017 (HRA)
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Reason for Decision
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To ensure that the Council dedicate sufficient
resources to the Housing Needs Team to effectively implement and
fulfil the new duties introduction by the HRA.
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Decision
|
That the appointment of an additional
Housing Needs Officer over the three years 2018/19 – 2020/21
be approved.
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68. |
Food (Official Controls) Delivery Plan Reviewed 2017-18 PDF 115 KB
To consider a report on a Food (Official Controls) Delivery
Plan Reviewed 2017-18 (report enclosed)
Additional documents:
Minutes:
Purpose
|
In order to meet statutory requirements the
Council’s Environmental Health and Licensing Team is
responsible for Food Safety enforcement and must have in place
approved plans. In line with the Constitution, approval of the Food
(Official Controls) Delivery Plan will be sought from Full
Council.
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Reason for Decision
|
To formally review past performance and agree
a framework for the future delivery of effective, risk based,
proportionate and consistent food safety services
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Decision
|
That Full Council be
recommended to approve the Food (Official Controls) Delivery
Plan
(reviewed 2017/2018)
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69. |
Health and Safety Intervention Plan Reviewed 2017-18 PDF 105 KB
To consider a report on a Health and Safety Intervention
Plan Reviewed 2017-18 (report
enclosed)
Additional documents:
Minutes:
Purpose
|
The regulatory team responsible for Health
& Safety at Work enforcement must have in in place an intervention plan to meet the
requirements of statutory guidance. This report formally consults
the Committee on the plans prior to their approval at Full
Council.
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Reason for Decision
|
Section 18 of the Health & Safety at Work
Act 1974 and the subsequent National Local Authority Enforcement
Code for Health and Safety (The Code) provide frameworks within
which the Environmental Health & Licensing Team must operate
when carrying out its public protection duties within workplaces.
The frameworks require the Council to have plans in place to
control these activities, and mechanisms for review. The
intervention plan appended to this report has been prepared to
satisfy the statutory requirements.
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Decision
|
That Full Council be recommended to
approve the Health and Safety Intervention Plan (reviewed
2017/2018), detailed at Appendix 1 to this report.
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70. |
Rural Strategy PDF 86 KB
To consider a report on the Rural Strategy (report
enclosed)
Minutes:
Purpose
|
To update the Executive on the work of the
rural strategy group and to recommend that the Council joins
Pennine Prospects.
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Reason for Decision
|
As a member of Pennine Prospects, the Council will have further
opportunity to promote the borough’s image and rural visitor
economy. It will also give the Council access to more external
funding opportunities and rural development expertise.
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Decision
|
That the Council join Pennine
Prospects.
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Rob Dobson left the
room after this item and did not take part in any further
items.
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71. |
Exclusion of the Public
To determine during which
items, if any, the public are to be excluded from the meeting and
to consider the exclusion of the public from the meeting before
discussion takes place on the following items of business on the
grounds that in view of the nature of the business to be transacted
if the public were present there would be a disclosure to them of
exempt information within the meaning of Part VA of the Local
Government Act 1972.
Minutes:
Purpose
|
To consider when it may be relevant to exclude the public
from the meeting, and clarify the order of the agenda
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Reason for Decision
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Minute Numbers 72,73,74, and 75 contain exempt information relating
to the financial or business affairs of any particular person
(including the authority holding that information).
Minute number 76 contains information relating
to any consultation or negotiations, or contemplated negotiations,
in connection with any labour relations
matter arising between the authority or
a Minister of the Crown and employees of, or office holder under,
the authority.
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Decision
|
That the public be excluded from the meeting
before discussion takes place on the items relating to Minutes
72,73,74,75, and 76 since in view of the nature of the business to
be transacted, if the public were present there would be a
disclosure to them of exempt information within the meaning of Part
VA of the Local Government Act 1972.
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72. |
Prairie Development
To consider a report on the Prairie Development (report
enclosed)
Minutes:
Councillor Sue
Graham left the room and did not take part in this Item.
Purpose
|
To seek the Executive’s approval for the
development of a second artificial grass pitch at Prairie Sports
Village and approval to submit funding applications and authority
to procure the scheme if successful.
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Reason for Decision
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The development of an additional artificial
grass pitch (AGP) will help meet the growing demand from local
football clubs and leagues and the additional income generated will
strengthen Burnley Leisure’s financial position
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Decision
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(1)
That the development of a
second artificial grass pitch at Prairie Sports village for which
planning consent will be sought be approved;
(2)
That the submission of a grant
application to the Football Foundation for the sum outlined in
paragraph 7 be approved, and if successful, delegate the Head of
Green Spaces & Amenities and relevant Executive Member to
accept the grant; and
(3)
That the Head of Green Spaces
and Amenities be authorised to procure the construction of the
Artificial Grass Pitch through a framework agreement that is
operated by the Football Foundation.
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73. |
Worsthorne Recreation Ground
To consider a report on the Worsthorne Recreation Ground (report
enclosed)
Minutes:
Purpose
|
To advise the Executive of proposals to
improve Worsthorne Recreation Ground
and approve the submission of a funding application for
£100,000 to Football Foundation and authority to procure the
scheme if successful.
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Reason for Decision
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The improvement of Worsthorne Recreation ground will provide improved
recreational facilities for residents of Worsthorne and provide improved football pitches
and changing rooms for Fulledge Colts
Junior Football Club.
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Decision
|
(1)
That the submission of a grant application of
£100K to the Football Foundation be approved; and
(2)
That the Head of Green Spaces
and Amenities be authorised to procure the pitch improvement works
subject to grant funding approval.
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74. |
Environmental Enforcement
To consider a report on Environmental Enforcement (report
enclosed)
Minutes:
Purpose
|
To seek approval to undertake the procurement
of the Council’s environmental enforcement service for the
borough.
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Reason for Decision
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To enable the Council to appoint a suitable
provider in accordance and compliance with the Public Contract
Regulations 2015 / EU Public procurement Directives (OJEU).
To enable the Council to continue to deliver
its ‘Clean Burnley’ strategic priorities.
To enable the Council to provide robust
enforcement to challenge and change behaviours where these persist, regarding;
littering, dog fouling and public space protection order
To enable the
Council to maintain the cleanliness and enforcement across the
whole of the borough.
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Decision
|
(1)
That the commencement of an
OJEU compliant tender exercise to appoint a suitable provider to
deliver an effective environmental enforcement service, on behalf
of the Council, be approved;
(2)
That delegated authority be
given to the Head of Streetscene in
consultation with the Chief Operating Officer and Executive Member
for Community and Leisure Services (as amended from the Head of
Community Services), to accept the most economically advantageous
tender to provide this service;
(3)
That a proposed Contract Term
of 3 years with an option to renew for 2 years be approved;
and
(4)
That the extension of the
existing pilot and provider to ensure continuity of service to
coincide with any Contract Procurement Award be
approved.
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75. |
Sale of Land at Westview/Thompson Street
To consider a report on the Sale of Land at
Westview/Thompson Street (report enclosed)
Minutes:
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Decision
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That this item be withdrawn.
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Paul Gatrell and
Simon Goff left the room after this item and did not take part in
any further items.
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76. |
Organisation Review
To consider an amended Organisation Review report regarding
Recommendation 2 (o), including Appendix 4 relating to Executive
delegations (report enclosed)
Minutes:
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Purpose
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To seek approval to implement a revised
structure as part of the Council’s need to reshape itself to
meet future challenges, in the context of reducing budgets.
An additional recommendation as Paragraph 2
(p) was circulated, relating to
Decision (16).
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Reason for Decision
Decision
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The Council’s Medium-Term Financial
Strategy (MTFS), included elsewhere on this agenda, sets out the
financial forecast for 2019-2022. The
forecast identifies a cumulative significant gap of £3.2
million.
The MTFS notes the requirement to develop an
autonomous structure and flexible scheme of delegation to support a
one team approach. It recommends the
organisational structure and services
be redesigned to encourage greater self-reliance by those who work
on the frontline and agility to support the business partnering
model and challenges that lie
ahead.
As part of its wider strategy, the Council has
established or is engaged in a range of partnerships. Any new structure must assign clear roles for
partnership leads and enable cross unit joined up working both
within the Council and with partners.
That Full Council be recommended the
following, including an additional recommendation as Paragraph 2
(p) set out below in Decision (16);
(1)
Approve the proposed operating
model as detailed in this report and Appendix 1 that delivers total
savings of £102,000 over 3 years (payback period of a maximum
of 3 years) and delegates to the Chief
Operating Officer (COO) any resulting adjustments to job roles
and/or post designations which are required;
(2)
Transfer responsibility for the Property function
to the Head of Finance and the Environmental Health and Licensing
function to the Head of Streetscene;
(3)
Note the additional
responsibilities assumed by officers following the deletion of the
Director of Resources post in December 2016 which delivered annual
savings of £85,905;
(4)
Approve the deletion of the
vacant post of Head of Governance, Law, Property and
Regulation(HGLP&R) from the Council’s senior management
establishment together with the posts sets out in paragraph 7 on
the dates indicated or on expiry of any relevant redundancy
notice;
(5)
Approve the creation of the
posts of Head of Policy and Engagement and Head of Legal and
Democratic Services (Band 3); (Appendix 2);
(6)
Give authority to the Head of
People and Development to issue a redundancy notice to the relevant
postholder where no suitable
alternative employment is identified; subject to consideration of
any further representations made within the consultation
period;
(7)
Note the proposed succession
planning set out in paragraph 9 of the report;
(8)
) Revise the Band 2 and 3
salaries of the Chief Officer Pay Policy as set out in paragraph 25
of this report;
(9)
Approve changes to be made to
Part 3 Council Functions arising from the Organisation Review
relating to those previously discharged by the Head of GLP&R
(transferred to the Chief Operating Officer on 22 November 2017),
in particular relating to licensing and their redistribution to the
Head of Legal and Democratic Services, and the Head of Streetscene –as follows;
(a)
All the HGLP&R
...
view the full minutes text for item 76.
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