Agenda and minutes

Scrutiny Committee
Monday, 17th June, 2019 6.30 pm

Venue: Burnley Town Hall

Contact: Alison McEwan  Democracy Officer

Items
No. Item

1.

Apologies

To receive any apologies for absence.

Minutes:

Apologies were received from Councillor Shbana Khan.

2.

Minutes pdf icon PDF 98 KB

To approve as a correct record the minutes of the previous meeting.

Minutes:

The minutes of the meeting held on Weds 13th March were approved as a correct record and signed by the Chair.

3.

Declarations of Interest

To receive any declarations of interest from Members relating to any item on the agenda, in accordance with the provisions of the Code of Conduct and/or indicate if S106 of the Local Government Finance Act 1992 applies to them.

Minutes:

Cllr Tatchell declared an ‘Other Predjudicial Interest’ in Item 8 – Capital Works Update.

4.

Exclusion of the Public

To determine during which items, if any, the public are to be excluded from the meeting.

Minutes:

IT WAS RESOLVED

 

That the public be excluded from the meeting before discussion takes place on Minute 7 in view of the nature of the business to be transacted, if the public were present there would be a disclosure to them of exempt information, within the meaning of Part VA of the Local Government Act 1972.

 

Minute 7 contains information relating to the financial or business affairs of any particular person (including the authority holding that information).

5.

Public Question Time

To consider questions, statements or petitions from Members of the Public.

Minutes:

Cllr Shah Hussain addressed the meeting on Item 7 – Recycling Collections under the ‘Request to Speak’ policy.

6.

Recycling Collections pdf icon PDF 133 KB

To consider the proposed changes to the recycling service following a review of current arrangements.

 

Additional documents:

Minutes:

Joanne Swift introduced the report which set out the Council’s proposals for changes to the recycling service following a review of the current arrangements.

 

In considering the report, Members discussed the following:

 

·         Whether the scheme could be rolled out further in future?  Outline rounds have been devised based on existing data and mapping.  Officers advised members that where there is a group of properties that may best fit the alternative collection method, and could be accommodated within an existing round, these properties would be considered.  Future changes to the scheme could be a possibility but this would need to take into account the final government position regarding the National Waste Strategy, operational delivery and the future direction.

·         Whether collection vehicles were adaptable and if a range of bins sizes could be accommodated?  The vehicles can accommodate a range of bin sizes.

·         Were the wagons split to accommodate collecting both types of recyclate in one visit?  The vehicles used for recycling collections are partitioned to ensure the different recyclate is kept separate.

·         The need to increase recycling rates in the borough.  This scheme aims to offer opportunities to increase the recycling rate whilst recognising the proposed service provided by the Council would need to be tailored to reflect that different types of property that have very different operating/collecting needs and demands.  There is a robust communications plan in place for prior to, during and after implementation.

·         Concerns regarding perceptions of the changes.  Although there are two different methods of collecting recycling, all properties across the whole of the borough will receive an enhanced service.  Those that remain on the bag/box system would receive an improved collection receptacle with greater capacity, and additional cleansing services to deal with issues related to spillage during collections.  Those properties on the new bin system would have improved storage containers which would reduce spillage issues, and remove the need for fortnightly collections.

 

 

IT WAS RESOLVED THAT:

 

a)    The Committee endorsed the following recommendations to the Executive:

1.    To approve the move to the introduction of wheeled recycling bin service for 22,000 properties across the Borough as edged in green in Appendix One – Proposed recycling service changes; 

2.    To approve a two-year extension of the current Waste and Cleansing Contract, in line with the existing Contract provision;

3.    To delegate authority to the Head of Streetscene in consultation with the Executive Member of Community and Environmental Services to accept the most economically advantageous tender for procurement of the recycling bins following the results of a mini- competition undertaken through Yorkshire Purchasing Organisation “Supply of Wheeled Bins” Framework; 

4.    To authorise the Head of Streetscene to undertake the procurement of replacement recycling equipment for the collection of paper and card for the areas edged in red in Appendix One – Proposed recycling service changes;

5.    To authorise the Head of Legal and Democratic Services to execute all documentation necessary to implement the above decision; and

6.    To recommend to Full Council/ the Chief Executive to use urgency  ...  view the full minutes text for item 6.

7.

Finance and Property - Capital Works Update.

To update members on issues arising on the contract for capital works at Burnley Town Hall.

Minutes:

Cllr Tatchell left the room and took no part in this item.  Cllr Johnstone (Vice-Chair) took the Chair.

 

The Committee received a presentation from Liberata Property Services and UK Restoration Services on the Capital Works Scheme.

 

Andrew Leah presented the report to the Committee.

 

IT WAS RESOLVED THAT:

 

The Scrutiny Committee endorsed the following recommendations:

 

That the Executive:

 

i)             Authorise the Head of Finance and Property to extend the current contract to cover phases 1 to 3 of capital works at Burnley Town Hall in consultation with the Project Manager “Liberata”, and the Head of Legal and Democratic Services,

 

ii)            Authorise the Head of Finance and Property where reasonably necessary to depart from the Council’s Standing Orders for Contracts, and

 

iii)           Recommend to Full Council/the Chief Executive to use urgency powers, to approve the proposed financing of the revised capital works as set out in the report.

 

 

Cllr Johnstone vacated the Chair, and Cllr Tatchell rejoined the meeting.

 

 

 

8.

Work Programme 2019/20 pdf icon PDF 54 KB

To consider any amendments to the Work Programme for 2019/20.

Minutes:

Cllr Tatchell outlined the work plan for future meetings.  He added that at the next meeting suggestion forms would be circulated so that members could suggest topics for future scrutiny reviews.