Agenda and minutes

Full Council - Wednesday, 20th February, 2019 6.30 pm

Venue: Town Hall, Burnley

Contact: Democracy Office 

Items
No. Item

57.

Minutes of the Last Meeting pdf icon PDF 148 KB

To receive, as read, the Minutes of the proceedings of the previous Council meeting held on 19th December 2019, and to confirm them or otherwise.

Minutes:

RESOLVED        The Minutes of the meeting of the Council held on the 19th December 2019 were confirmed and signed by the Chair.

58.

Declarations of Interest

To receive any declarations of interest.

Minutes:

Councillors Saeed Chaudhary, Mohammed Ishtiaq, Shbana Khan, Wajid Khan and Mark Townsend declared a disclosable pecuniary interest in the item relating to selective licensing.

 

Councillor Andy Fewings declared a disclosable pecuniary interest in the budget items 5(e) and 5 (f).

(the Monitoring Officer in consultation with the Chair of the Audit and Standards Committee granted a dispensation to Councillor Fewings as his interest was limited to one item within the budget)

 

Councillor Wajid Khan declared a disclosable pecuniary interest in the item relating to the Appointment of Mayor and Deputy Mayor 2019/20.  

59.

Mayor's Communications

To receive communications (if any) from His Worship the Mayor.

Minutes:

The Mayor congratulated and presented long service awards to the following Members for their 8 years continuous service to the Council;

 

Councillors Margaret Brindle, Bea Foster, Joanne Greenwood and Ann Royle.

 

The Mayor also thanked all those Members who, in addition to himself, were standing for re-election or who were standing down at the end of the Municipal Year. Councillor Margaret Brindle, Ida Carmichael, Danny Fleming, Joanne Greenwood, John Harbour, Mohammed Ishtiaq, Anne Kelly, Wajid Khan, Sobia Malik, Elizabeth Monk, Ann Royle, Paul Reynolds, Cosima Towneley and Mark Townsend.

 

The Mayor further thanked Councillor Christine White for her service to the Council following her resignation on 11th February 2019.

 

60.

Public Question Time

To receive questions, statements or petitions (if any) from members of the public.

Minutes:

Howard Baker addressed the Council under the Request to Speak Policy on the constitutional update relating to the Scheme of Delegation for Development Control.

 

 

Adnan Yousaf addressed the Council under the Request to Speak Policy on selective licensing.

 

John Rowe addressed the Council under the Request to Speak Policy on housing standards.

 

61.

Notice of Motion-Housing Standards pdf icon PDF 70 KB

To consider a Notice of Motion on Housing Standards.

Additional documents:

Minutes:

With reference to Minute 36 of the Council (19th  December 2018) consideration was given to the notice of motion on Housing Standards.

 

Councillor Fewings as mover of the motion made an alteration to the motion to add in the word ‘new’ in the first line of the resolution and so read ‘To specify Passivhaus Standards for all NEW buildings on Council owned land or as a condition of sale on any council land’.   The alteration was accepted by the seconder Councillor Birtwistle and by members of the Council.

 

Adjournment of meeting

 

The Mayor adjourned the meeting at 7.25pm to consider a proposal by Councillor Newhouse for the Council to look at this matter in more detail

 

The meeting reconvened at 7.30 pm

 

In accordance with Council procedure rule 16.7 a recorded vote was taken on the motion (as altered) as the motion had budget implications:

 

 

Recorded Vote
TitleTypeRecorded Vote textResult
Housing Standards Motion Rejected
  • View Recorded Vote for this item
  • 62.

    Notice of Motion-Community Skips pdf icon PDF 73 KB

    To consider a Notice of Motion on Community Skips.

    Additional documents:

    Minutes:

    With reference to Minute 38 of the Council (19th December 2019) consideration was given to the motion on Community Skips.

     

    An amendment was moved by Councillor Commis and seconded by Councillor Hosker as follows;

     

    “Re-introduce community skips as a trial for 2019/20. Requiring £50,000 net funding from reserves”

     

    In accordance with Council procedure rule 16.7 a recorded vote was take on the amendment.

     

    The amendment was declared to be lost.

     

     

     

    Motion - “This Council reintroduces a Community Skips scheme”.

     

    In accordance with Council procedure rule 16.7 a recorded vote was take on the motion

     

     

    The motion was declared to be lost

    Recorded Vote
    TitleTypeRecorded Vote textResult
    Motion on Community Skips (amendment) Amendment Rejected
    Motion on Community Skips Motion Rejected
  • View Recorded Vote for this item
  • 63.

    Selective Licensing-Trinity, Queensgate, Gannow, Daneshouse and Stoneyholme pdf icon PDF 85 KB

    To consider selective licensing consultation in Trinity, Gannow, Queensgate,

    Daneshouse and Stoneyholme.

    Additional documents:

    Minutes:

    Councillors Saeed Chaudhary, Mohammed Ishtiaq, Shbana Khan, Wajid Khan and MarkTownsend left the room and did not take part in this item

     

    With reference to Minute 85 of the Executive (11th February 2019) consideration was given to selective licensing in Trinity, Queensgate, Gannow, Daneshouse and Stoneyholme.

     

    RESOLVED

     

    (1)  That the areas detailed in plans A to D and Street lists A to D be approved as selective licensing areas for a maximum period of 5 years for the reasons detailed in Appendix A, Burnley Borough Council’s Proposal to Approve Selective Licensing Areas;

     

    (2)  That the submission of an application to the Secretary of State be approved for the confirmation of the Trinity, Gannow, Queensgate, Daneshouse and Stoneyholme selective licensing designation areas;

     

    (3)  That the Fee Structure and Charging Policy in Appendix B to this report be approved;

     

    (4)  That the staffing structure in Appendix C to this report be approved;

     

    (5)  That the Licensing Conditions detailed in Appendix D to this report be  

     approved; and

     

    (6)  That approval be given to the financial implications detailed in this report and a budget of £314,496 be created for Quarter 2 of 2019/20 which will be recovered through the fee income.

     

     

     

    64.

    Revenue Budget Monitoring 2018/19 Q3 pdf icon PDF 74 KB

    To consider Revenue Budget Monitoring 2018/19 Q3.

    Additional documents:

    Minutes:

    With reference to Minute 87 of the Executive (11th February 2019) consideration was given to the forecast outturn position for the year as at 31st March 2019 based on actual spending and income to 30th December 2018.

     

    RESOLVED

     

    (1)  That the projected revenue budget forecast breakeven position, detailed in the Revenue Budget Summary and  Service Reports and Appendix 2 to the report be noted;

     

    (2)  That approval be given to  the latest revised budget of £15.090m as shown in Appendix 1 to the report;

     

    (3)  That approval be given to net transfers from earmarked reserves of £0.014m as shown in Appendix 3 to the report;and

     

    (4)  That approval be given to the carry forward of forecast unspent budgets as requested by Heads of Service as shown in Appendix 4 to the report. These amounts totalling £52k to be transferred into the transformation reserve and transferred back out to create additional revenue budgets in 2019/20 or when required.

     

     

     

    65.

    Capital Budget Monitoring 2018/19 Q3 pdf icon PDF 76 KB

    To consider Capital Budget Monitoring 2018/19 Q3.

    Additional documents:

    Minutes:

    Councillor Fewings left the room and did not take part in this item

     

    With reference to Minute 88 of the Executive (11th February 2019) consideration was given to a revised capital budget.

     

    RESOLVED

     

    (1)          That approval be given to the net budget changes totalling a decrease

     of £2,503,339 giving a revised capital budget for 2018/19 totalling

    £7,823,205 as detailed in Appendix 1 to the report;

     

    (2)          That approval be given to the financing of the revised capital budget totalling £7,823,205 as shown in Appendix 2 to the report; and

     

    (3)      That the latest estimated year end position on capital receipts and  contributions showing an assumed balance of £2,475,114 at 31 March 2019 as shown in Appendix 3 to the report as amended be noted.

     

     

     

    66.

    Revenue and Capital Budget and Council Tax 2019/20 pdf icon PDF 76 KB

    To consider the Revenue Budget 2019/20.

    Additional documents:

    Minutes:

    Consideration was given to the Revenue and Capital Budget and Council Tax for 2019/20.

     

    It was moved by Councillor Sue Graham and seconded by Councillor Mark Townsend

     

    “That the Council approves the proposals contained in items 5 (f) to 5 (l) on the agenda and adopts the relevant minutes of the Executive.  These relate to the approval of the Council’s revenue and capital budgets and setting the rate of Council Tax for 2019/20”.

     

    Amendments were submitted by the Conservative Group and by the Green party member.

     

    Adjournment of meeting

     

    The Mayor adjourned the meeting at 7.50pm

     

    The meeting reconvened at 8.00 pm

                                                                                                                                                                                            

    An amendment was moved by Councillor Newhouse and seconded by Councillor Ferrier

     

    “To raise Council tax by 1.99%, instead of the planned 2.99% rise for 2019/20 at a revenue cost of £68,000;

     

    To replace recycling blue boxes with 1 wheeled bin for those properties identified as suitable for additional wheeled bins at a capital cost of £120,000;

     

    To reduce street sweeping after wheeled bin collections as a result of the above proposal to give a revenue saving of £35,000;

     

    The rest to be funded from £80,000 utilisation of unspent WOF money as at end of 2019/20 and £73,000 net funding from reserves”

     

    In accordance with Council procedure rule 16.7 a recorded vote was taken on the amendments

     

    The amendment was declared to be lost.

     

    An amendment was moved by Councillor Fewings and seconded by Councillor Birtwistle

     

    “To undertake upgrade works to Evans Street, David Street and Berry Street, Healey Wood, Burnley at a capital cost of £80,000 to be funded from utilisation of £80,000 unspent WOF money as at end of 2019/20.

     

    To freeze Council Tax instead of the planned 2.99% rise for 2019/20 at a revenue cost of £202,000 and to commission training for Council Officers on energy efficiency standards and planning for cycling provision at a revenue cost of £20,000, requiring a total of £222,000 net funding from reserves.”

     

     

    In accordance with Council procedure rule 16.7 a recorded vote was taken on the amendments

     

    The amendment was declared to be lost.

     

    In accordance with Council procedure rule 16.7 a recorded vote was taken on the motion;

     

    Accordingly the motion was declared to be carried and it was RESOLVED:

     

     

    (1)             That the approach that has been adopted in developing budget proposals that reflect the Council’s Strategic Objectives for 2019/20 be endorsed;

     

    (2)             That approval be given to the proposals contained in the revenue budget 2019/20 report, including the amended  populated Appendix 1;

     

    (3)             That the setting of a Council Tax Requirement of £6,962,402 for the financial year 2019/20 be approved;

     

    (4)             That the setting of a Net Budget Requirement of £15,814,610 for 2019/20 be approved;

     

    (5)             That the statutory report issued by the Head of Finance and Property under the Local Government Act, 2003 be received ;

     

    (6)             That the Chief Operating Officer/Heads of Service be authorised to progress action plans to deliver the 2019/20 budget;

     

    (7)             That approval be given to a Council Tax (Band D)  ...  view the full minutes text for item 66.

    Recorded Vote
    TitleTypeRecorded Vote textResult
    Conservative Group alternative budget Amendment Rejected
    Green Party Budget amendment Amendment Rejected
    Motion Council Budget 2019/20 Motion Carried
  • View Recorded Vote for this item
  • 67.

    Duration of Meeting

    Minutes:

    In accordance with Council Procedure Rule 8 Members considered a motion for the meeting to continue beyond three hours for a further hour and it was RESOLVED accordingly.

    68.

    Strategic Plan 2019 pdf icon PDF 68 KB

    To consider the Strategic Plan 2019.

    Additional documents:

    Minutes:

    With reference to Minute 85 of the Executive (11th February 2019) consideration was given to the Strategic Plan 2019.

     

    RESOLVED

     

    That approval be given to the updated Strategic Plan 2019.

    69.

    Annual Pay Policy Statement 2019/20 pdf icon PDF 72 KB

    To consider the Annual Pay Policy Statement 2019/20.

    Additional documents:

    Minutes:

    With reference to Minute 84 of the Executive (11th February 2019) consideration was given to the Council’s Pay Policy Statement 2019/20.

     

    RESOLVED

     

    (1)  That the Pay Policy Statement for 2019/20 be approved;

     

    (2)  That the amendments to the Council’s National Joint Council (NJC) grading structure from April 2019 be approved;

     

    (3)  That the minor updates to the Statement of Pensions Policy be approved; and

     

    (4)  That the Council’s Gender Pay Gap report at Appendix H of the Pay Policy Statement be noted.

    70.

    Appointment of Mayor Elect/Deputy Mayor Elect 2019/20 pdf icon PDF 83 KB

    To consider the Appointment of Mayor Elect/Deputy Mayor Elect 2019/20.

    Minutes:

    Councillor Wajid Khan left the room and did not take part in this item.

     

    Members noted a correction to the report to indicate that the Deputy Mayor 2019/20 would be Councillor Wajid Khan.

     

    RESOLVED

     

    That the position on the appointment of Mayor and Chair of the Council and Deputy Mayor and Vice Chair for the municipal year 2019/20 be noted.

    71.

    Calendar 2019/20 pdf icon PDF 102 KB

    To consider the Calendar 2019/20.

    Additional documents:

    Minutes:

    Consideration was given to a calendar of meeting for the 2019/20 Municipal Year.

     

    RESOLVED

     

    That the calendar of meetings for 2019/20 based on a 12 week cycle be approved.

    72.

    Constitutional Updates

    Minutes:

    Consideration was given to a report on minor amendments to the Constitution Part 3 Scheme of Delegation and to Part 4.6 Financial Procedure Rules made by the Monitoring Officer and to an amendment to Part 3 (Council Functions) Scheme of Delegation relating to Development Control Committee and the delegations of the Head of Housing and Development Control.

     

    An amendment was moved by Councillor Birtwistle and seconded by Councillor Towneley  to add an extra point at paragraph 2 of the Part 3 (Council Functions) Scheme of Delegation and the delegations to the Head of Housing and Development Control to read

    “(iv) That all approvals, decisions and determination above be subject to the restrictions set out in paragraph’s 3 and 4 below”

     

    On being put to the vote the amendment was declared to be LOST.

     

    RESOLVED

     

    (1)          That the minor amendments to Part 3 Scheme of Delegation made by the Monitoring Officer relating to Licensing ( Scrap Metal Dealers and the delegations of the Head of Legal and Democratic Services) and to Part 4.6 Financial Procedure Rules (Virement  of Salary Budget) as set out in Paragraph 6 be noted; and

     

     

    (2)             That an amendment to Part 3 (Council Functions) Scheme of Delegation relating to Development Control Committee and the delegations of the Head of Housing and Development Control be approved, as set out in Appendix 1, be approved.

     

     

    73.

    Report from the Chair of Scrutiny pdf icon PDF 23 KB

    To consider a Report from the Chair of Scrutiny for Cycle 4.

    Minutes:

    RESOLVED            

     

    That the Cycle 4 report of the Scrutiny Chair be noted.

    74.

    Strategic Plan Progress Reports pdf icon PDF 382 KB

    To consider Strategic Plan Progress Reports.

    Minutes:

    RESOLVED

     

    That the Strategic Plan Progress Reports of Executive Members be noted.

    75.

    Council Tax appendices A and B

    Minutes:

    Council Tax Schedule 2019/20             APPENDIX A

                                                                                           

                                                                                                                                     

                                                                                                                                          APPENDIX B

                                                         

    Parish/Town Council Precepts 2019/20