Agenda and draft minutes

Pennine Lancs Building Control Committee - Tuesday, 19th June, 2018 4.30 pm

Contact: Eric Dickinson  Email: edickinson@burnley.gov.uk

Items
No. Item

1.

Appointment of Chair and Vice-Chair

To appoint a Chair and Vice-Chair for 2018/19

Minutes:

Councillor Phil Riley was appointed as Chair, and Councillor John Harbour was appointed as Vice Chair, of the Pennine Lancashire Joint Committee for the 2018/19 Municipal Year.

2.

Welcome and Apologies

To welcome attendees to the meeting and receive any apologies for absence

Minutes:

The Chair, Councillor Phil Riley, welcomed everyone to the meeting including Nick Bargh (Head of Pennine Lancashire Building Control) and Denise Park (Deputy Chief Executive of Blackburn Council).

3.

Minutes pdf icon PDF 215 KB

To approve as a correct record the Minutes of the last meeting held on 23rd January 2018

Minutes:

Minutes of the last meeting held on 23rd January 2018 were approved as a correct record

4.

Budget and Income Monitoring pdf icon PDF 108 KB

To provide the Joint Committee with Pennine Lancs. Building Control  2017/2018 out-turn figures and 2018/19 fee income monitoring information for the financial period April to May 2018.

Additional documents:

Minutes:

Purpose

To provide the Joint Committee with Pennine Lancashire Building

Control  2017/2018 out-turn figures and 2018/19 fee income

monitoring information for the financial period  April to May

2018.

 

Reason for decision

To ensure the Joint Committee is kept fully informed of Pennine

 Lancashire Building Control’s budget position, income targets

 and performance

 

Decision

That the Pennine Lancashire Building Control 2017/18 out-turn

figures and 2018/19 fee income monitoring information for the

financial period April to May 2018 be noted. 

 

 

 

5.

Performance Monitoring pdf icon PDF 104 KB

To provide the Joint Committee with performance monitoring information updated to include period January – May 2018

Additional documents:

Minutes:

Purpose.

To provide the Joint Committee with performance monitoring information updated to include period January to May 2018.

 

Reason For Decision

To ensure that the Joint Committee is kept fully informed of Pennine Lancashire Building Control’s operational performance against the targets set out in the Business Plan and the Policy and Procedures Manual.

 

Decision.

That the Pennine Lancashire Building Control’s performance monitoring data provided from January to May 2018 be noted.

6.

PLBC Replacement IT System pdf icon PDF 106 KB

To provide the Joint Committee with information relating to the proposed procurement of a single integrated PLBC IT system to replace the existing separate IT systems serving each current office base location with a view to seeking further Joint Committee approval to re-commence invitations to tender and subsequent procurement of such a system following due diligence and defined BwD Corporate purchasing/ IT requirements.

 

Minutes:

Purpose

To provide the Joint Committee with information relating to the proposed procurement of a single integrated PLBC IT system to replace the existing separate IT systems serving each current office base location with a view to seeking further Joint Committee approval to re-commence invitations to tender and subsequent procurement of such a system following due diligence and defined BwD Corporate purchasing/ IT requirements.

 

Reason For Decision

The current separate two IT system operation is evidenced as being inefficient and out-of-date; the previous BwD Business Case Cost/ Benefit Impact analysis has documented appropriate and measurable quantified and intangible benefits if a new single PLBC IT system is procured.

 

If the IT system position remains the same with a “do nothing” approach significant risks and issues have been identified which would further disadvantage PLBC business operations.       

 

An up-to-date and modern PLBC IT system will allow measurable improvements to be made to both client and staff experiences. It is anticipated such an IT system will greatly assist PLBC, helping to sustain and maximise income generation as it continues to operate within an ever-increasing competitive Building Control environment.

A new modern up-dated IT system will also meet both respective Partner Corporate digital strategies.

 

Decision

That the report information be noted and the procurement of a replacement IT system following due diligence and defined BwD Corporate purchasing/ IT requirements be approved.  

7.

Dates of Future Meetings for 2018/19

Minutes:

Decision

That future meetings during 2018/19 will take place on Tuesdays at 4.30pm as follows;

 

4th September 2018 (Blackburn)

30th October 2018 (Burnley)

22nd January 2019 (Blackburn)

18th June 2019 AGM (Burnley)