Items
| No. |
Item |
36. |
Apologies
To receive any apologies for
absence
Minutes:
Apologies for absence were received from Councillor John
Harbour.
|
37. |
Minutes  PDF 100 KB
To approve as a correct record the Minutes of the last
meeting held on 19th September 2017
Minutes:
To Minutes of the meeting held on the 19th
September 2017 were approved as a correct record and signed by the
Chair.
|
38. |
Additional Items of Business
To determine whether there are
any additional items of business which, by reason of special
circumstances, the Chair decides should be considered at the
meeting as a matter of urgency.
Minutes:
Purpose To
approve to accept tenders for the restoration of Thompson
Park.
Reason In
order that the project can be progressed in a timely
manner.
For
Decision
Decision In accordance with
the provisions of Section 100 (B)(4) (b) of the Local Government
Act 1972 the Chair decided that the item regarding the Thompson Park Restoration Project
should be taken as item 16 on the agenda in view of the special
circumstances outlined.
|
39. |
Mechanics Heritage Lottery Fund (HLF) PDF 93 KB
To notify the Executive of an initial Stage 1 Application
to the Heritage Lottery Fund (HLF) regarding the Mechanics and to
seek authority to submit a Stage 2 application.
Minutes:
|
Purpose
|
To notify the Executive of an initial Stage 1
Application to the Heritage Lottery Fund and to seek authority of
the Executive to submit a Stage 2 application.
|
|
Reason For Decision
|
The authority of the Executive is required to
submit a grant application that exceeds £100,000.
|
|
Decision
|
1.
That it be noted that an
initial Stage 1 application has been made to the Heritage Lottery
Fund to restore and improve the Mechanics.
2.
That the Head of Green Spaces
and Amenities, working with Burnley Leisure, be authorised
to prepare and submit a Stage 2
application to the Heritage Lottery Fund, if the Stage 1
application is successful.
|
|
40. |
Revenue Monitoring Quarter 2 2017/18 PDF 111 KB
To report the forecast outturn position for
the year as at 31 March 2018 based upon actual spending and income
to 30 September 2017 regarding Revenue Monitoring in Quarter 2 of
2017/18
Additional documents:
Minutes:
|
Purpose
|
To report the forecast outturn position for
the year as at 31 March 2018 based upon actual spending and income
to 30th September 2017.
|
|
Reason for Decision
|
To give consideration to the level of revenue
spending and income in 2017/18 as part of the effective governance
of the Council and to ensure that appropriate management action is
taken to ensure a balanced financial position.
|
|
Decision
|
(1)
That the projected revenue
budget forecast underspend of £73k (see the overview table in
paragraph 6) be noted; and
(2)
That Full Council be recommended to approve the latest revised budget
of £14.596m as shown in Appendix 1and the net transfers to
earmarked reserves of £26k as shown in Appendix 4.
|
|
41. |
Capital Monitoring Quarter 2 2017/18 PDF 106 KB
To provide Members with an update on capital
expenditure and resources position along with highlighting any
variances regarding Capital Monitoring
in Quarter 2 of 2017/18
Additional documents:
Minutes:
|
Purpose
|
To provide Members with an update on capital
expenditure and resources position along with highlighting any
variances.
|
|
Reason For Decision
|
To effectively manage the 2017/18 capital
programme.
|
|
Decision
|
(1)
That Full Council be recommended to approve net budget changes
totalling a reduction of £240,509 giving a revised capital
budget for 2017/18 totalling £15,348,708 as detailed in
Appendix 1.
(2)
That Full Council be recommended to approve the proposed financing of
the revised capital budget totalling £15,348,708 as shown in
Appendix 2.
(3)
That the latest estimated year
end position on capital receipts and contributions showing an
assumed balance of £2,097,875 at 31st March 2018,
in Appendix 3 be noted
|
|
42. |
Treasury Management 2017/18 PDF 143 KB
To report Treasury
Management activity for the period 01/04/17 to 30/09/17 during
2017/18
Additional documents:
Minutes:
|
Purpose
|
To report treasury management activity for the
period 01/04/17 to 30/09/17.
|
|
Reason For Decision
|
To inform members of the treasury management
activity in the first half of 2017/18 and to fulfil statutory and
regulatory requirements.
To enable the Council to increase the limit that
can be deposited with Goldman Sachs to £4m in line with other
UK banks.
To enable the Council to invest in a property fund
in order to obtain potential higher rates of return.
|
|
Decision
|
(1)
That the Treasury Management
activities undertaken during the period 1 April to 30 September
2017 be noted:
(2)
That Full Council be
recommended to ;
(i)
Endorse the mid-year update on
Treasury Management Strategy for 2017/18 in compliance with the
requirements of the Chartered Institute of Public Finance and
Accountancy’s (CIPFA) Code of Practice on Treasury
Management.
(ii)
Approve the increase in the
limit for deposits in Goldman Sachs International Bank from
£2m to £4m as per the revised counterparty list at
Appendix 3 ; and
(iii)
approve the option to invest in a
property fund as discussed in paragraph 9, to a maximum limit of
£2m.
|
|
43. |
Fees and Charges from 1st January 2018 PDF 94 KB
To inform Members of the Council’s
proposed fees and charges from 1 January 2018.
Additional documents:
Minutes:
|
Purpose
|
To inform Members of the Council’s
proposed fees and charges from 1 January 2018.
Amendments were made to the fees and charges
in Appendix A (pages 1 and 2) in
respect of burials and cremations as follows
i.
No charge for cremation or
internment for babies up to 12 months old
ii.
From 1 year to 17 years the
charge will be £202 for cremation and £298 for
burial
Amendments were made to the fees and charges
in Appendix A (page 8) in respect
of Contract parking charges with an
increase of 2% and not 2.5%
|
|
Reason For Decision
|
To set the Council’s fees and charges
from 1 January 2018 and assist in finalising the 2018/19 budget process.
|
|
Decision
|
That Full Council be recommended to
(1)
Approve the proposed tariff of
fees & charges from 1 January 2018 as outlined in Appendix A
and as amended above;
(2)
Authorise the Head of Finance
in consultation with the relevant Head of Service to determine any
new charges or changes to existing charges relating to the
preparation and approval of the 2018/19 revenue budget;
(3)
Authorise the Executive
Portfolio Members to amend fees & charges periodically in their
own area on the basis that overall income in their portfolio area
remains the same as a minimum;
(4)
Authorise the Head of
Regeneration and Planning Policy in consultation with the Executive
Member for Resources and Performance Management and the Head of
Finance to adjust fees and charges in relation to the Markets
service from time to time to reflect current trading conditions and
the overall position of the market; and
(5)
Authorise the Head of Housing
and Development Control in consultation with the Executive Member
for Resources and Performance Management and the Head of Finance to
adjust fees and charges in relation to statutory planning fees
should Parliamentary confirmation be received.
|
|
44. |
Exclusion of the Public
To determine during which
items, if any, the public are to be excluded from the meeting and
to consider the exclusion of the public from the meeting before
discussion takes place on the following items of business on the
grounds that in view of the nature of the business to be transacted
if the public were present there would be a disclosure to them of
exempt information within the meaning of Part VA of the Local
Government Act 1972.
Minutes:
|
Purpose
|
To consider when it may be relevant to exclude
the public from the meeting and clarify the order of the
agenda.
|
|
Reason For Decision
|
Minute number 45 contains information relating
to any consultation or negotiations, or contemplated negotiations,
in connection with any labour relations matter arising between the
authority or a Minister of the Crown and
employees of, or office holder under, the authority.
Minute numbers 46, 47 and 48 contain
information relating to the financial or business affairs of any
particular person (including the authority holding that
information).
|
|
Decision
|
That the public be excluded from the meeting
before discussion takes place on the items relating to Minutes
46,47 and 48 since in view of the nature of the business to be
transacted, if the public were present there would be a disclosure
to them of exempt information within the meaning of Part VA of the
Local Government Act 1972.
|
|
45. |
Workforce Planning 2018/19
To inform and seek agreement to implement
proposed workforce reductions, previously outlined at the Executive
meeting on 19th September 2017, as part of the budget
savings for 2018/19.
Minutes:
|
Purpose
|
To inform and seek agreement from the
Executive to implement proposed workforce reductions, previously
outlined at the Executive meeting on 19th September
2017, as part of the budget savings for 2018/19.
|
|
Reason For Decision
|
To ensure that the Council is placed in the
best position to manage the reduction in core funding that will
take place in the next financial year.
|
|
Decision
|
(1)
That approval be given to the additional proposed workforce
changes for 2018/19 as set out in
Appendix 1 to give an annual ongoing saving of
£153k;
(2)
That approval be given to the
deletion of 3 occupied posts (2.5 FTE) and 4 (3.51 FTE) vacant
posts within Appendix 1 ;
(3)
That the Head of People and Development be authorised to
issue redundancy notices to the employees concerned if no suitable
alternative employment can be found;
(4)
That the creation of 3 new
posts and a reduction of hours in one further post resulting in a
net workforce reduction of 4 posts (4.40 FTE) be noted ;
(5)
That that the one off cost of
redundancy and pension strain for the proposed workforce changes is
likely to be in the order of £131k, to be funded from a
forecasted in-year underspending in 2017/18 be noted .
(6)
That the previously approved
deletion of 4 occupied post (3.45 FTE) during the current financial
year, which in total give an annual saving of £220k and an
overall workforce reduction of 8 posts (7.85 FTE) for 2018/19 be
noted.
|
|
46. |
Land off Clitheroe/Mytton Street
To seek authority to
dispose of land at the junction of Mytton Street and Clitheroe Street.
Minutes:
|
Purpose
|
To seek authority to dispose of land at the
junction of Mytton Street and Clitheroe
Street for development. The site
comprises 0.37 acres as shown edged red at Appendix 1.
|
|
Reason For Decision
|
In order to facilitate the redevelopment of
the former Padiham Market site and
adjacent land.
|
|
Decision
|
(1)
That approval be given to the
sale of freehold of the land to the named developer on the terms proposed as set out in paragraph 8;
and
(2)
That the Head of Governance, Law Property and
Regulation/Chief Operating Officer, in consultation with the
Executive Member for Resources, be delegated to take all necessary
actions (including the appropriation of the site to Planning
Purposes, should this be required by the Developer) in order to
complete the legal formalities
|
|
47. |
Disposal of Land at Westgate
To consider the Disposal of Land at Westgate.
Minutes:
|
Purpose
|
To seek approval to dispose of
approximately 2.07 acres of land at Westgate, Burnley (shown shaded
pink on the plan contained in Appendix 1) to the Company named in
the report.
To seek approval to dispose of the
Council’s freehold reversionary interest in approximately 1.9
acres of land at Westgate Burnley (shown shaded blue on the plan
contained in Appendix 1) to the Company named in the report.
|
|
Reason For Decision
|
To facilitate the
site assembly and comprehensive development of land on a key
gateway to Burnley town centre.
To generate a capital receipt from the sale of
surplus land.
|
|
Decision
|
(1) That authorisation be given to the disposal of
approximately 2.07 acres of land at Westgate, Burnley (shown shaded
pink on the plan contained in Appendix 1) to the Company named in
the report on the terms reported.
(2)
That authorisation be given to
the disposal of the
Council’s freehold reversionary
interest in approximately 1.9 acres of land at Westgate Burnley
(shown shaded blue on the plan contained in Appendix 1) to the
Company named in the report adjoining
car dealership, with the agreement of terms delegated to the Head
of Governance, Law, Property & Regulation/Chief Operating
Officer; and
(3)
(3)
That the Head of Governance,
Law, Property & Regulation/Chief Operating Officer be
authorised to complete all documents
necessary to give effect to this decision, including the completion
of an Overage Agreement.
|
|
48. |
Thompson Park Restoration Project
To seek Executive approval
to accept tenders for the restoration of Thompson Park.
Minutes:
|
Purpose
|
To seek Executive approval to accept tenders
for the restoration of Thompson Park.
Details of revised figures in relation to the
project were reported at the meeting.
|
|
Reason For Decision
|
|
|
Decision
|
|
|
