Agenda and minutes

To approve as a correct record the Minutes of the meeting held on 14^th August 2018

The Minutes of the last meeting held on the 14^th August 2018 were approved as a correct record and signed by the Chair.

To determine whether there are any additional items of business which, by reason of special circumstances, the Chair decides should be considered at the meeting as a matter of urgency.

Purpose

(1)  To approve as an additional item a report on Delegations to Officers to be considered as item 8a on the agenda.

(2)  To receive additional information for consideration with item 7 of the agenda, the Draft Town Centre and Canalside Masterplan

Reason for Decision

(1)  To allow the express delegations previously delegated to the Director of Resources to be exercised by the appropriate Officer as outlined in paragraph 5 of the report.

(2)  For completeness of the report

Decision

In accordance with the provisions of Section 100(B)(4)(b) of the Local Government Act 1972 the Chair decided that a report on the Delegations to Officers should be considered immediately after item 8 on the agenda as item 8 (a); and that the additional information be considered with item 7 on the agenda, in view of the special circumstances outlined.

To seek Member approval to publish a draft Town Centre and Canalside masterplan for consultation.

Purpose

To seek member approval to publish a draft Town Centre and Canalside masterplan for consultation.

Reason for Decision

The Town Centre and Canalside Masterplan provides a vision for future development and the strategic context to give funders, landowners and private investors’ confidence to invest.  As a non-statutory masterplan it will have limited weight in determining planning applications.

Decision

That approval be given to the draft Town Centre and Canalside masterplan for consultation as set out in section 13 of the report.

Purpose

To update the Executive on the latest position regarding balancing the Council’s 2019/22 revenue budgets.

To outline proposed savings for recommendation to Full Council.

Reason for Decision

To progress the preparation of the Council’s 2019/22 revenue budgets.

Decision

That Full Council be recommended to approve:

a)    the savings approved at Full Council in September 2017 totalling £0.357m (see paragraph 10 below) to assist in balancing the 2019/20 and 2020/21 revenue budgets as detailed in Appendix 1; and

b)    the proposed savings totalling £0.877m to assist in balancing the 2019/20, 2020/21 and 2021/22 revenue budgets as detailed in  Appendix 1.

Purpose

To seek approval for delegations previously afforded to the Director of Resources via the  decisions of either the Executive or an Individual Member Decision (“Express Delegations”) to be exercised  by appropriate Officers.

Reason for Decision

To enable previously delegated decisions to the Director of Resources, following deletion of the post, to be exercised by the appropriate Officer.

Decision

That approval be given to the Express Delegations previously delegated to the Director of Resources to be exercised by the appropriate Officer, as outlined in Paragraph 5 of the report.

To determine during which items, if any, the public are to be excluded from the meeting and to consider the exclusion of the public from the meeting before discussion takes place on the following items of business on the grounds that in view of the nature of the business to be transacted if the public were present there would be a disclosure to them of exempt information within the meaning of Part VA of the Local Government Act 1972.

Purpose

To consider when it may be relevant to exclude the public from the meeting and clarify the order of the agenda.

Reason for Decision

Minute numbers 41 and 42 contain information relating to the financial or business affairs of any particular person (including the authority holding that information).

Decision

That the public be excluded from the meeting before discussion takes place on the items relating to minutes 41 and 42 in view of the nature of the business to be transacted, if the public were present there would be a disclosure to them of exempt information, within the meaning of Part VA of the Local Government Act 1972.

To seek the waiver of Standing Orders for Contracts to enable the Council to participate in a joint procurement exercise with other Lancashire Councils, led by Preston City Council (Preston).

Purpose

To seek the waiver of Standing Orders for Contracts to enable the Council to participate in a joint procurement exercise with other Lancashire Councils, led by Preston City Council (Preston).

Reason for Decision

To enable the Council to benefit from a multi-district procurement and to timely award the contract whilst maintaining continuity of service. 

Decision

(1)  That delegated authority be given to the Head of Streetscene, in consultation with the Head of Finance and Property and the Executive Member for Community and Environmental Services to accept the most economically advantageous contract, and agree any subsequent contract period extensions provided for in such contract at the appropriate time; and

(2)  That delegated authority be given to the Head of Streetscene in consultation with the Head of Legal and Democratic Services to execute all documents necessary to give effect to the above decision.

To approve terms for the surrender of the existing lease, the taking of a new 25 year lease and the grant of a new 25 year sub-lease of the recreation ground by the Council.

Purpose

To approve terms for the surrender of the existing lease, the taking of a new 25 year lease and the grant of a new 25 year sub-lease of the recreation ground by the Council.

Reason for Decision

To update the existing arrangements and enable a grant application to the Football Foundation to secure external grant funding to undertake drainage improvements to the playing pitches and provision of new changing facilities and club house.

Decision

That approval be given to the surrender of the existing lease, taking of a new lease and granting of a new 25 year sub-lease of part of the recreation ground be approved on the outline terms set out in the report, and the Head of Legal and Democratic Services be authorised to complete the legal formalities.