Agenda item

To consider a revised structure as part of the Council’s need to reshape itself to meet future challenges, in the context of reducing budgets.

(report and relevant minute enclosed)

Asad Mushtaq left the room and did not take part in this item.

With reference to Minute 76 of the Executive (12^th February 2018) consideration was given to a revised structure as part of the Council’s need to reshape itself to meet future challenges, in the context of reducing budgets.

RESOLVED

(1)  That approval be given to the proposed operating model as detailed in the report and Appendix 1 that delivers total savings of £102,000 over 3 years (payback period of a maximum of 3 years)  and delegates to the Chief Operating Officer (COO) any resulting adjustments to job roles and/or post designations which are required;

(2)  That approval  be given to the transfer responsibility for the Property function to the Head of Finance and the Environmental Health and Licensing function to the Head of Streetscene;

(3)  That the additional responsibilities assumed by officers following the deletion of the Director of Resources post in December 2016 which delivered annual savings of £85,905 be noted;

(4)  That approval be given for the deletion of the vacant post of Head of Governance, Law, Property and Regulation(HGLP&R) from the Council’s senior management establishment together with the posts sets out in paragraph 7 on the dates indicated or on expiry of any relevant redundancy notice;

(5)  That approval be given for the creation of the posts of Head of Policy and Engagement and Head of Legal and Democratic Services (Band 3); (Appendix 2);

(6)  That the Head of People and Development be authorised to issue a redundancy notice to the relevant postholder where no suitable alternative employment is identified; subject to consideration of any further representations made within the consultation period;

(7)  That the proposed succession planning set out in paragraph 9 of the report be noted;

(8)  That approval be given to the revised Band 2 and 3 salaries of the Chief Officer Pay Policy as set out in paragraph 25 of the report;

(9)  That approval be given to the changes to be made to Part 3 Council Functions arising from the Organisation Review relating to those previously discharged by the Head of GLP&R (transferred to the Chief Operating Officer on 22 November 2017), in particular relating to licensing and their redistribution to the Head of Legal and Democratic Services, and the Head of Streetscene –as follows;

(a)  All the HGLP&R Licensing delegations are to be transferred to the Head of Streetscene, except that Paragraphs 5-7 are to be transferred to the Head of Legal and Democratic Services and Paragraph 8 will also apply to the Head of Legal and Democratic Services; and

(b)   All the HGLP&R Development Control delegations are to be transferred to the Head of Legal and Democratic Services, as will those Council delegations previously discharged by the HGLP&R.;

(10)       That approval be given that the Chief Operating Officer shall   undertake the Council functions delegated to the Head of Legal Democratic Services until that post is filled;

(11)       That approval be given that the Council’s Senior Solicitor shall also be entitled to exercise the Licensing Council functions  delegations referred to in paragraphs 5-8 (formerly with the HGLP&R) even if the Head of Legal and Democratic Services is not absent until that post is filled;

(12)       That approval be given for the retention payment outlined in paragraph 30 of this report;

(13)       That the Monitoring Officer be given delegated authority to the making of consequential amendments to the Constitution (Council functions) and associated policies and procedures;

(14)       That it be noted that that the Leader will be making the relevant amendments as set out in Appendix 4 to the HGLP&R’s Executive Functions delegations (transferred to the Chief Operating Officer on 20th November 2017) to reflect their transfer to the Head of Legal and Democratic Services, the Head of Streetscene, and the Head of Finance;

(15)       That the Council’s Internal Audit Manager be appointed as the Council’s Data Protection Officer for the purposes of the General Data Protection Regulations; and

(16)       That subject to approval by Full Council of recommendations (1) to (15) above, the Executive assigns the delegations it has previously granted to:

(i)            The Head of Governance, Law,  Property & Regulation as follows;

(a)  Delegations relating to property matters to be assigned to the Head of Finance; and

(b)  Any remaining delegations to be assigned to the Head of Legal and Democratic Services when that post is filled, and until then to the Chief Operating Officer; and

(ii)          The Head of Community Engagement to the Head of Policy and Engagement when that post is filled.